Chamber Website Help

Please select the section of the Website you require help with.

• Login
• Update My Listing
• Update My Details
• Book Events
• Register Job Vacancy
• Submit News Article
• Submit Event
• Chamber Connect
• Site Administration (Committee Members)

Login
Username, Password and Member No will be required. If you do not have these, please contact chamber@haslemere.com, or call Grayswood Computer Services on 01428 644858.

Update My Listing
This allows you to change your listing in the Chamber Directory and the Haslemere.com Business Listings.

Please note: that this does not update your contact details with the Chamber, please use the "Update My Details" option for this.

There are two different editing modes, which are chosen using the Option buttons at the top of the screen.

• The first is the “Quick Editor”, this enables you to quickly and easily change your entry to the Haslemere Pages without any programming experience.
• The second is the “HTML Editor”, this enables you to customise your entry, however no information (including logos, company name & address) are displayed automatically, this should only be used if you have knowledge of HTML. To change between the interfaces, simply click the circle next to the interface you wish to use the select “Switch”.

Using the Quick Editor
This interface is a simple form that is filled in so that your information is automatically filled in on your entry.

• Business Name / Organisation Name
  This is the name of your business or organisation, used in the main listings on Haslemere.com as well as the title on your entry
• Short Description
  This is displayed in the listings next to your name to give a short overview of what you do e.g. Computer Services
• Category
  Choose from the drop-down list of categories that best suits you.
• Logo File (jpg or gif)
  This box always appears blank. Only use this if you wish to change your logo file. Simply select the “Choose” button and find the file stored on ur computer (this must be a .JPG or .GIF file and we recommend it is no larger than 680 pixels wide and 250 pixels tall)
• Contact Name
  If there is someone within the company that people should contact, enter their name in this box.
• Telephone
  Please enter your main phone number here.
• Fax
  Please enter your Fax number here.
• Mobile
  If you have a mobile number you wish to be published, enter it here.
• e-mail
  This will be an e-mail link, please use a generic address for enquiries. j. URL Enter your website address here, please remember the “http://www...”
• Address & Post Code
  Use these boxes to enter your company address
• Long Description
  Please use this to enter information about your company or organisation. This will be displayed below your information on your listing.

Using the HTML Editor
This interface looks similar to the Quick Editor, however all of the company details are only used for indexing purposes, not for generating your entry. This interface should only be used if you have knowledge of writing HTML. If you require assistance with this, please contact us on 01428 644858. The difference is that the HTML information you enter into the “Body Text (HTML)” box will generate the entire entry except for adding the Chamber Member logo and copyright notice at the bottom. When inserting images to your entry, use the “Upload Graphic” feature, and then the “Insert Graphic” button, entering the filename of the image you uploaded. The “Logo File” box is NOT used in the HTML Editor.

When you have finished, click the “Update” button at the bottom of the page to save your changes. To view the results, click “View Listing”. Click “Back” in your browser if you wish to make further changes and redo the process, or exit your browser if you have finished.

Update My Details
This option allows you to edit your contact details held by the Chamber. You can also use this page to change your password for the website and your preference for recieving the Chamber Newsletter by e-mail or post. You are not able to change your membership type or number.

When you have changed your details, please click the "Update" button to ensure they are saved to the database.

Book Events
Certain events run by the Chamber will have the facility for you to reserve tickets or places on-line. Clicking this link will show any forthcoming events that can be booked or reserved on-line. The person responsible for the event will contact you to confirm the booking and arrange payment.

Register Job Vacancy
If you have a job vacancy, you can fill the details in here and they will displayed on the main Haslemere.com website. Any submissions by this method will need to be approved by a member of the Chamber Committee, so will not be visible on the site immediately.

The first thing you will see is probably an empty list, unless you have any job adverts you have submitted but have not yet been approved. Until they are approved you have the opportunity at this point to edit or delete them.

To register a new advert click the "Add a new item" link at the top of the page. Then simply fill in the form provided.

• Date
  Enter today's date (this is for the submission date)
• End date
  Enter the closing date for applications, the job will stop appearing on the site after this date.
• Hours
  Part-time, Full-time etc. This is a free-text field.
• Contact
  Please supply details of who should be contacted about the job, again, this is a free-text field.
• Long Description
  Please enter the job description here as you would like it displayed on the site.

Click insert to submit the job for approval to go on the site.

Submit News Article
If you have a newsworthy item or press release, you can fill the details in here and they will displayed on the main Haslemere.com website. Any submissions by this method will need to be approved by a member of the Chamber Committee, so will not be visible on the site immediately.

The first thing you will see is probably an empty list, unless you have any news items you have submitted but have not yet been approved. Until they are approved you have the opportunity at this point to edit or delete them.

To register a new item click the "Add a new item" link at the top of the page. Then simply fill in the form provided.

• Date
  Enter today's date (this is for the submission date)
• Headline
  Enter the headline of the news item
• Author
  Please enter your name or company name that should appear at the bottom of the press release.
• Body Text (HTML)
  This is where you can enter the text of your press release, or copy/paste it from another program. There are formatting buttons at the bottom of the box and buttons for creating links etc. These are designed to be similar to Word formatting options. If you need any help with this, click the "?" button in the toolbar.

Click insert to submit the article for approval to go on the site.

Submit Event
If you have an event, you can fill the details in here and they will displayed on the main Haslemere.com website. Any submissions by this method will need to be approved by a member of the Chamber Committee, so will not be visible on the site immediately.

The first thing you will see is probably an empty list, unless you have any events you have submitted but have not yet been approved. Until they are approved you have the opportunity at this point to edit or delete them.

To register a new event click the "Add a new item" link at the top of the page. Then simply fill in the form provided.

• Date
  Enter the date of the event
• End date
  Enter the ending date for an on-going event e.g an event taht runs for an etire week etc. Otherwise leave it blank.
• Time
  Enter the time of the event, e.g. 10am, All Day etc.
• Cost
  Please supply details of any costs to attend the event, ticket prices etc.
• Venue
  Where the event is being held.
• Title
  A headline to describe the event, as short as possible.
• Long Description
  Please enter the job description here as you would like it displayed on the site.

Click insert to submit the event for approval to go on the site.

Chamber Connect
This will give you access to any special offers available exclusively for Chamber Members.

Site Administration
Certain options will not be linked – this is because your logon does not allow you to access these areas. 
If you feel you need to be able to do this, please contact the President.

Content Management
This allows Authorised Committee Members to change the content of the Chamber Website. It has various sections which are accessed by the tabs at the top of the page. Some are not used for the Chamber Website. The sections are:

• Sections
  Changes the different pages on the web site
• Galleries
  Not Used
• Downloads
  Not used
• Banner
  The scrolling text on the top banner of the web site. You can put multiple messages in the scrolling banner, they will appear in a line seperated by a "-". Messages can be shown or hidden by using the "Pub/Un Pub" link by each item.
• Diary
  Not used

WebDMS
This feature is currently not used

Mailing List
By default you are offered the following options:

• Subject
  the subject of your email
• Format
  Choose from 4 options – plain text, HTML, plain text (HTML version created) or plain text (HTML tags stripped) – generally plain text is fine!

In the large box under this option, type your message.
You then have the option to send a test message, which is very useful if you aren’t sure how the final email will look. Firstly change the email at the bottom of the page to one you can access and then click send test message.
When you are happy with the test message, click the “I’m Sure” box, tick Open in New Window box and then click Submit Mailing List Message.

Advanced – top right, this enables you to change other items

• who the email is from - generally leave "as is"
• who the email will be sent to if the recipient clicks reply - generally leave "as is"
• Precedence – blank, list, bulk, junk - generally leave "as is"
• Priority – lowest, low, normal, high, highest - generally leave "as is"
• Subject
• Attachments – with the option to browse for the file and another option to add more attachments if need be
• Options – apply the list template to the HTML message – do not tick
• The next two boxes are for a text version and an HTML version - generally text
• Show/Hide Archive options
  Tick Archive this message
  Option – to tick Archive but do not send - generally leave "as is"
  Option – Back date followed by the date fields - generally leave "as is"

Membership Database - View / edit full membership details
Please be aware that the Chamber membership details are separate from the haslemere.com listings.  Therefore if you are changing details on the mailing list which should be reflected on the haslemere.com site, this action must be done separately and vice versa.

When you press this button you are presented with a table containing the details of Chamber members.  The headers at the top of the page describe the contents of the column.  By clicking on the headers you can sort by the header. 

1. Tick box to select the record
2. ID – automatically generated and cannot be changed
3. Business ID – ID of record on main haslemere.com site – the record must first be input to the haslemere.com site to appear in the business listings.  This is not done by Chamber committee, but once they appear, members can change their details on the main site.  To obtain this number, go to the record on the haslemere.com site and take a note of the business ID in the title bar.
4. Contact – Name of contact (title, initials or forename and surname)
5. Company
6. Payment type – standing order etc.
7. Business type – kitchen, flowers, computers etc
8. Telephone – include STD code
9. Ad1 – first line of address
10. Ad 2 – Second line of address
11. Ad3 – Third line of address
12. Postcode
13. Member Type – blank if normal, Honorary (past presidents etc), Information (Herald, delta etc), Committee
14. Email
15. Newsletter preferred – post, email
16. User name – generally their email address
17. Password – make it up!
18. CMS – generally FALSE
19. WDMS – FALSE
20. DIARY – generally FALSE
21. NEWS – generally FALSE
22. JOBS – generally FALSE
23. MEM – generally FALSE
24. CMS username and password – only appropriate for committee members with access to content management – generally blank

At the bottom of the table are the options. 

• Add – This will take you to a screen to fill out the details of the new record.  Fill in as much as possible at the time.
• First select a record by clicking in the 1st column box.  Then you have the option to view, change, copy or delete the record.
  

Membership Database - Download CSV file
This option allows you to save the data into a CSV (comma separated value) file on your computer to do mail merges etc.  The options are to download all records, information records, honorary members, committee members or members only.

Membership Database - CMS User management
Sets up users who are allowed to change the contact management system.

Membership Database - WDMS User Management
Sets up users who are allowed to change the WDMS. Currently not used.

Diary Administration
This allows users to approve entries which have been submitted by users.  The entry will be seen in the list and who has submitted it. You also have the opportunity to e-mail the person that submitted the entry, delete it or approve it. Click on the title to view the submitted entry.

Administer all Chamber Diary entries allows the user to see all the Chamber diary entries and change or delete them, including ones that were submitted by a user and then approved.

News Administration
As per diary administration

Job Administration
As per diary administration